Administrative Assistant
Work Arrangement:  Onsite

Why Join Us?
Are you a highly organized, tech-savvy professional who thrives in a fast-paced environment? As an Administrative Assistant, you’ll play a pivotal role in supporting the smooth day-to-day operations of the region, helping leaders, teams, and internal stakeholders stay coordinated and efficient.

Your Responsibilities Will Include:
Executive & Operational Support

• Manage calendars, travel arrangements, correspondence, expense reports, vacation tracking, and safety training records
  

• Coordinate internal and external meetings, including invitations, agendas, presentations, minutes, logistics, and follow-ups
  

• Serve as a liaison with internal and external contacts and maintain internal communication channels

Office & Facilities Management

• Handle telephone reception and front desk responsibilities for the regional office
  

• Manage mail, office supplies, service contractors, and building maintenance requests
  

• Ensure smooth daily operations and coordinate with building services for any repairs or issues

Regional Team Coordination

• Maintain distribution lists, phone directories, and SharePoint/Team sites
  

• Coordinate meeting logistics, including room setup, AV support, and catering
  

• Manage Duty Manager and Supervisor rotations
  

• Consolidate and distribute updates, reminders, and materials

Budget & Expense Administration

• Assist with SAP entries, SRO tracking, and expense submissions for supervisory staff
  

• Support invoice processing and reporting as needed

Technical & Systems Support

• Process SailPoint and system access requests
  

• Provide Power BI reporting and troubleshooting support for server and office equipment issues
  

• Handle service requests and general clerical support

Learning & Onboarding

• Act as Workday Learning Administrator: update offerings, pull reports, and track ILT completions
  

• Support onboarding processes and learning administration

Community Investment & Stakeholder Engagement

• Provide quarterly spend updates and reports for regional leadership meetings
  

• Coordinate submissions and media announcements for programs like Project Zero and Project Assist
  

• Support municipal advisors and stakeholders with community and event coordination

Sound Like You?
If you’re organized, adaptable, and thrive in a fast-paced environment, we want to hear from you.
Join a team that values your skills, dedication, and contributions — apply today!
 

10018767