Job Title: Front Desk Administrative Assistant
Location: San Jose, CA

Job Description:

As a Front Desk Administrative Assistant, you will be the first point of contact for visitors and play a pivotal role in delivering exceptional customer service. You will interact with a diverse group including customers, contractors, new hires, visiting employees, and job applicants. This position operates in a fast-paced environment and represents the face of the company.

Essential Functions:

• Greet clients and visitors with a positive, helpful attitude
  

• Notify appropriate company personnel of visitor arrival
  

• Manage daily food deliveries; escort delivery personnel to drop-off locations
  

• Ensure workplace security by issuing, checking, and collecting badges and maintaining visitor logs
  

• Support various administrative tasks: copying, note taking, filing, and documentation
  

• Keep the reception area safe and clean by complying with company procedures, rules, and regulations
  

• Answer phones professionally and route calls as necessary
  

• Assist colleagues from multiple departments with administrative tasks
  

• Provide excellent customer service to all stakeholders
  

• Schedule and follow up with vendor appointments
  

• Maintain paper and electronic documents
  

• Perform any other assigned duties

Requirements:

• 2–3 years customer service/front desk experience
  

• High school diploma or equivalent
  

• Proficiency in Microsoft Word and Microsoft Teams
  

• SAP experience preferred
  

• Detail-oriented with excellent communication skills
  

• Ability to meet deadlines and work professionally at all times

Additional Notes:
We are seeking a highly professional individual who is detail-oriented, possesses strong communication skills, and can operate efficiently in a busy environment.

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