Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly comes in. We’re seeking an Administrative Assistant to work at a premier client in North Chicago Illinois 60064.

Pay rate and Shift
l Job Duration: 12+ Month
l Shift: 1^st Mon to Fri

• Pay rate: $23.34/hr.
   

Job Description: 
Duties: Training events, conference events, meetings. A lot of support work for activities work on, projects, and team meetings. Large group of people. Stocking office supplies, Coffee, paper, notebooks, PowerPoint editing, 5-6 people but work with cross-functional team.

Key Responsibilities include, but are not limited to, the following:

• Provides general administrative support. May provide back-up support to higher-level management, as needed.
  

• Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  

• Interacts with high-level executives and handles confidential or business-sensitive information.
  

• May include some support for tracking budget expenditures.
  

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable).
  

• Coordinates new employee office set-ups and onboarding.
  

• May train/coordinate work for new administrative assistants.
  

• Responsible for all administrative functions for VP of Legal Operations such as: Answering phones; Calendar management, proactively solving conflicts; Handling Teams/Zoom and general TelePresence setups and acting as liaison for remote access issues; Scheduling travel and processing expense reports; Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments; Ordering office supplies; Processing invoices; Meeting/event planning and catering; Creating or modifying business documents; Preparing presentations from source materials; Preparing binders and other large copy requests; Requesting publications/articles; Onboarding various contracted vendors; and Operates with general instruction and some supervision.
   

Leadership and Interpersonal Skills:

• Fully understands assigned tasks and any associated expectations.
  

• Asks for clarification, as needed.
  

• Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines.
  

• Demonstrates strong problem-solving skills.
  

• Accountable and responsible for actions/mistakes.
  

• Challenges the team to always do better.
  

• Prioritizes own work, balancing multiple requests for assistance.
  

• Establishes good working relationships with client areas.
  

• Builds rapport and trust with others; possesses good listening skills.

Requirements:

• Some college preferred.
  

• Experience working in pharmaceutical company or CRO strongly preferred.
  

• 3+ years previous admin experience supporting executives.
  

• Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint, Visio or OrgPlus and understanding of business processes and requirements.
  

• Make it happen” spirit and attitude as well as persistence.
  

• Learns fast, grasps the “essence,” and can change course quickly, where needed.

What happens next:
Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry-even if this position doesn’t work
out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what’s next in your career is what we’re all about, so let’s get to work.
Apply to be an Administrative Assistant today!
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