Job Title: Payroll Coordinator
Location: San Rafael, CA
Temp to hire
Payrate: $35- $40 per hour DOE.
Working 3 days onsiite and 2 days remote

The Payroll Coordinator is responsible for executing all aspects of payroll processing and reporting. This includes handling payroll for multiple employer entities, managing multi-state union and non-union payrolls with varying pay frequencies.

Primary Objectives

• Ensure timely and accurate full-cycle payroll processing, including data entry, auditing, and distribution.
  

• Validate processing results according to payroll tax laws, collective bargaining agreements, and corporate policies.
  

• Prepare and complete reporting, manage administrative processes, conduct data reconciliation, and participate in quality and process improvement initiatives.
  

• Deliver effective client support, communication, and issue resolution.

Duties and Responsibilities

• Perform full-cycle payroll processing, data entry, validation, reconciliation, and auditing for all assigned payrolls using an integrated HRIS/Payroll system.
  

• Accurately enter, validate, and process employee time and attendance records.
  

• Execute authorized data changes with required documentation, ensuring compliance with company policies, collective bargaining agreements, and applicable laws.
  

• Conduct regular audits to verify accurate tax calculations, wage processing, benefit limits, and tax-related reporting; compare results to expected outcomes.
  

• Monitor and validate accrual records for paid time benefits.
  

• Prepare, reconcile, and distribute data reports using payroll and timekeeping system reporting tools.
  

• Maintain accurate electronic and physical files.
  

• Provide reporting, metrics, analysis, and research to management as needed.
  

• Manage compliance with wage garnishment orders.
  

• Process and reconcile invoices and payment requests, including those related to benefits, retirement plans, and union dues.
  

• Communicate with and support employees and managers using corporate systems for timesheet submission and wage and tax statement access.
  

• Respond to requests, inquiries, and correspondence from employees and managers.
  

• Provide written and verbal instructions to employees on using payroll systems, including timesheet entry and online pay statement access.
  

• Respond promptly to phone calls, email messages, and inquiries from employees and vendors, supporting departmental service level commitments.
  

• Regularly review and recommend improvements to processes and controls for efficient processing and audit-ready documentation.
  

• Create, test, and maintain work instructions to meet Quality System requirements.
  

• Assist with special projects, audits, and data requests as assigned.
  

• Perform other duties as needed.

Qualifications

Education

• High school diploma or equivalent (HSED) required.
  

• Associate degree in Business, Finance, Accounting, or related coursework preferred.

Licenses

• Certified Payroll Professional (CPP) or equivalent certification preferred.

Work Experience

• 2+ years of recent payroll processing experience required.
  

• Experience with union and multi-state payrolls preferred.
  

• Experience with audits and analytics preferred.
  

• Experience with UKG/UltiPro, ADP Workforce Now HR/Payroll, and Kronos Workforce Ready systems strongly preferred.

Required Knowledge, Skills, and Abilities

• Solid understanding of payroll processing concepts and procedures, including audit practices.
  

• Basic knowledge of federal and state wage and tax calculation requirements and wage attachment processing.
  

• Proficiency in payroll processing and timekeeping software, including reporting functionality.
  

• Ability to manage priorities, deliverables, and escalate problems appropriately.
  

• Proficient in Microsoft Office, with intermediate skills in Excel, Word, and Outlook.
  

• Strong quantitative and analytical thinking skills, with the ability to trace and resolve transaction issues.
  

• Excellent verbal and written communication skills.
  

• Ability to handle confidential and sensitive data appropriately.

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