Job Title: Administrative Assistant
Location: Deerfield, IL
Pay Rate: $26.00/hour
Remote/Hybrid 3 days per week in the office
Possible Contract to Hire: Yes

Job Description:

We are seeking a Senior Administrative Assistant to provide executive support to the Vice President of Research & Development and the Vice President of Marketing. This temporary opportunity offers the potential for contract-to-hire and involves playing a significant role within our dynamic and growing team.

Duties and Responsibilities:

1. Leadership: Offer executive support to senior management, including the VP of R&D and the VP of Marketing.

   
   

2. Office Management: Oversee daily office operations to ensure efficiency and adherence to organizational policies.

   
   

3. Team Leadership: Supervise administrative staff in the Marketing and R&D teams, providing guidance, training, and performance evaluations.

   
   

4. Meeting Coordination: Organize and coordinate meetings, events, and travel arrangements for senior management in collaboration with HST Leadership administration.

   
   

5. Communication Management: Handle sensitive correspondence and communications, ensuring confidentiality and professionalism.

   
   

6. Budget Oversight: Assist in budgeting and expense tracking, ensuring compliance with financial policies, and manage travel and expense reports.

   
   

7. Project Management: Monitor and report on administrative activities and project progress, providing updates to senior management.

   
   

8. Resource Management: Maintain and manage office supplies and equipment, ensuring availability and functionality.

   
   

9. Compliance Assurance: Ensure compliance with organizational policies, regulations, and best practices.

   
   

10. Special Projects: Manage special projects and other duties as assigned.

Qualifications:

• Location Preference: Candidates should preferably be based in Deerfield, IL.
  

• Communication Skills: Must possess excellent oral and written communication skills to effectively engage with high levels of the organization.
  

• Independence: Ability to work independently and identify proactive solutions to complex situations.
  

• Multitasking: Manage multiple tasks with a high attention to detail and a high degree of accuracy and timeliness.
  

• Technical Skills: Advanced Microsoft Office skills.

Education/Experience:

• Education: High school diploma or equivalent required; Associate degree or professional certification preferred.
  

• Experience: 8+ years of experience supporting leadership staff as a Senior Administrative professional.

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