Administrative – Accounting Assistant

By | January 7, 2026

Administrative - Accounting Assistant

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Job ID: 10054179

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Hauppauge, NY, US

Accounting / Finance

High School or equivalent

Full Time, Direct Hire

$50k- $65K per year

Experienced (Non-Manager)

On-site

Manufacturing - Other

First Shift (Day)

Hauppauge, NY, US

$50k- $65K per year

Experienced (Non-Manager)

Full Time, Direct Hire

Manufacturing - Other

On-site

Accounting / Finance

High School or equivalent

First Shift (Day)

Apply Now Applied

Job details

Administrative Accounting Office Assistant
Hauppauge New York – Onsite
Pay open to discussion – $50-60k + per year
Great Benefits
Direct Hire

Position Objective
We are seeking a reliable and detail-oriented Administrative Assistant / Accounting Assistant to support administrative, accounting, and office operations. This role plays a key part in ensuring accuracy, efficiency, and compliance across company procedures.
 

Main Duties & Responsibilities
Basic Accounting Support

  • Record general ledger and primary bookkeeping entries

  • Manage, verify, and archive sales and purchase invoices

  • Check and record shipping documents (DDT) and ensure proper alignment with invoices

Financial & Fiscal Support

  • Monitor customer and supplier payment deadlines

  • Assist with bank transaction reviews and payment preparation

  • Support periodic tax-related activities (e.g., VAT settlements and payments)

Office & Document Management

  • Organize and archive administrative documentation in both digital and paper formats

  • Manage inbound and outbound correspondence (email, mail, certified email/PEC)

  • Support calendar management and meeting coordination as needed

Operational & Administrative Support

  • Prepare basic administrative documents, reports, and statistical summaries

  • Manage office supply inventory and purchasing

  • Provide administrative support for after-sales activities, including service and spare parts

 

Required Skills & Qualifications

  • Prior experience (even minimal) in administrative, clerical, or accounting-related roles

  • Working knowledge of general accounting principles and bookkeeping

  • Strong proficiency with Microsoft Office, especially Excel

  • Experience using at least one ERP or management system (company-specific system a plus)

  • High level of accuracy and attention to detail

  • Strong sense of responsibility and reliability

  • Excellent organizational and time management abilities

  • Ability to work independently while contributing effectively to a team

 

Interviews are happening NOW – send resume to Chrc511@kellyservices.com
 

 

10054179

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