Office Assistant / Administrative Assistant

Employment Details

• Job Type: Seasonal, Full-Time (Spring, Summer, Fall)

  
  

• Schedule: In-office, Monday–Friday, 9:00 AM – 5:00 PM

  
  

• Compensation: $24.00 per hour

Position Overview

We are seeking a reliable, organized, and personable Administrative Assistant to support daily administrative and operational functions during the spring, summer, and fall seasons. This role plays a key part in customer service, bookkeeping support, inventory coordination, and general office management. The ideal candidate is detail-oriented, professional, and capable of managing multiple responsibilities in a fast-paced environment.

Key Responsibilities

Customer Service & Front Office

• Greet customers in person and handle incoming phone calls in a professional and courteous manner

  
  

• Take, distribute, and manage phone messages and voicemail transfers

  
  

• Serve as the first point of contact, ensuring a welcoming and positive customer experience

Administrative & Accounting Support

• Enter checks, credit card payments, invoices, and customer accounts into QuickBooks

  
  

• Maintain accurate Accounts Receivable and Accounts Payable records

  
  

• Reconcile monthly credit card and vendor statements

  
  

• Set up new inventory items and customer accounts in QuickBooks

  
  

• Maintain sales tax resale and tax-exempt certificates

Mail, Shipping & Deliveries

• Collect and distribute daily incoming mail; deliver outgoing mail to the post office

  
  

• Receive and process UPS, FedEx, Amazon, DHL, and freight deliveries

  
  

• Prepare outgoing shipments as directed by management

Inventory & Ordering

• Order and track inventory including hardware, cables, antennas, office supplies, and shop materials

  
  

• Maintain organized stockrooms, storage areas, and accurate inventory records

Office & Facility Maintenance

• Maintain cleanliness and organization of the showroom, office, restroom, garage bay, and storage areas

  
  

• Empty trash regularly and restock supplies as needed

  
  

• Manage and maintain company apparel and promotional inventory

Additional Duties

• Assist with website and social media updates

  
  

• Ensure required insurance certificates are on file with marinas and coordinate updates with the insurance provider

Qualifications

• Required: Experience using QuickBooks

  
  

• Preferred:

  • Knowledge of the marine industry

    
    

  • High school diploma or equivalent

    
    

  • Minimum of one year of customer service experience

    
    

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