Job Title: Office Administrator/Accounting Assistant (Temp-to-Hire)
Schedule: Monday – Thursday: 8:00 AM – 5:00 PM, Friday: 8:00 AM – 3:30 PM
Pay: $18+/hr (DOE)

Position Overview:
The Office Administrator is responsible for supporting daily office operations through a variety of administrative and front-desk duties. This role serves as the first point of contact for visitors and provides exceptional customer service, while ensuring the office runs smoothly and efficiently.

Primary Responsibilities:

• Open and close the office in accordance with organizational procedures
  

• Answer and direct all incoming telephone calls to the appropriate team members
  

• Meet and greet visitors, providing a welcoming and professional in-office experience
  

• Receive, sort, and distribute incoming mail and deliveries; manage outgoing mail processes
  

• Maintain a clean, organized, and presentable office environment
  

• Perform additional administrative duties and special projects as assigned

Qualifications:

• Previous experience in a receptionist or administrative role preferred
  

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., multi-line phone system, fax machine)
  

• Strong interpersonal skills, with an understanding of confidentiality requirements
  

• Excellent organizational and multitasking abilities
  

• Good telephone etiquette and effective communication skills

This position has the potential to evolve into a full-time role, with the possibility of expanding duties into accounting-related responsibilities which include:

• Review and enter pay applications from subcontractors
  

• Review and enter invoices from suppliers
  

• Process check payments to subcontractors and suppliers
  

• Maintain digital and physical accounting files
  

• Maintain company accounts with authorized users
  

• Collect and enter company credit card receipts

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