Administrative Coordinator – Jacksonville, FL

Kelly Services is currently seeking an Administrative Coordinator at one of our Global clients in Jacksonville, FL.  This role is a full-time, fully benefited position.  
This position is eligible for Medical, Dental, 401K and a variety of other benefits to choose from.   You’ll also be eligible for paid time off, including holiday, vacation and sick/personal time.  Employees also receive annual performance reviews. 

Title: Administrative Coordinator
Location: Jacksonville (32256), onsite
Pay: $26-$29hr based on experience; plus benefits and PTO
Hours: M-F 8 hour day shift,
Duration: One year contract

Responsibilities:

• Provides executive level administrative support to the Vice President of the division.
  

• Serves as administrator, coordinator and facilitator for the organization activities and meetings.
  

• Manage complex calendars, schedule meetings, arrange WebEx/Conference Calls and Global Connect meetings, document and distribute meeting minutes to all meeting attendees.
  

• Independently assembles relevant data, constructs, creates, and prepares communications and/or presentation materials for the VP of the division and compiles pertinent statistics or information.
  

• Interacts with internal and external resources often at the upper-management level.
  

• Exercises independent discretion and judgment and solves moderately complex problems.
  

• Provides administrative support including managing calendars, meeting scheduling, complex domestic and international travel, hotel, and ground transportation, completion of visa and passport documentation.
  

• Prepare documents and communications through telephone and email while keeping international time zones into consideration.
  

• Will handle departmental/division special projects with minimal or no management initiation or review.
  

• Provides analysis and recommendations to management; creating various reports and presentations which are often used for communication and tracking purposes.
  

• Provides linkages between company Franchise and support departments by communicating and acting as the liaison for division.
  

• Adheres to environmental policy, procedures, and supports department environmental objectives
  

• Provide administrative support and communication facilitation.
  

• Construct/create/prepare communication and/or presentation pieces.
  

• Provide traditional support in areas of travel arrangements, scheduling, monthly expense reports, ordering supplies and materials, and other provisions i.e. typing, copying, collating.
  

• Coordinate Monthly Business Reviews with Each Region: NA, LA, EMA, Japan, AP, Emerging Markets, Ireland, and Engineering.
  

• Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute, navigate Dashboard for metrics. Coordinate WW Regional Quarterly Business Reviews.
  

• Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute, navigate Dashboard for metrics. 20 5. Coordinate Staff Meetings.
  

• Arrange on calendars, send pre-meeting notification, connect and facilitate live meeting, take minutes and distribute.
  

• Coordinate quarterly global meetings, week long meetings with attendees from all regions.
  

• Organize meeting room, supplies, monitor agenda, take minutes and distribute.
  

• Organize and manage the Share Point sites. Update, manage access, etc.
  

• Performs other related duties as assigned by management.

Qualifications:

• Minimum education required for competent performance: High School Degree or equivalent. Some college to A.S. degree, preferred.
  

• Demonstrated business knowledge of Supply Chain both domestically and at the worldwide affiliate level
  

• Demonstrated experience with a customer interaction role
  

• Proven self-starter, high initiative track record
  

• Ability to work independently and under pressure with minimal supervision
  

• Excellent presentation and communication skills verbal and written
  

• Strong, proven organizational and analytical skills
  

• Experience with gathering data from multiple sources, organizing and presenting metrics and dashboards
  

• Ability to manage multiple priorities successfully
  

• Excellent decision-making skills 
  

• Ability to meet critical deadlines that require others at a higher level meet their 
  

• deadlines
  

• 3+ years customer logistics services experience preferred. 
  

• Proven ability to work in an administrative capacity and have utilized desired administrative skills within the last 2 years. 
  

• Proven self-starter, high initiative track record. 
  

• Excellent communication skills (verbal and written); strong interpersonal and record keeping skills. 
  

• Must possess extensive knowledge of and demonstrate expert level proficiency with personal computers working with Microsoft office programs (Word, Excel, PowerPoint, Outlook, etc.)
  

• Technical skill experience to include: Accounting/Budgeting courses, department specific courses, administrative support certification, time management, video conferencing.

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