Front Desk Administrative Assistant
Location: Rapid City, SD 57702
Schedule: Monday – Friday | 8:00 AM – 5:00 PM
Work Environment: On-site (5 days per week)
Compensation

• Pay: $24/hour (DOE)

Kelly Services is seeking a friendly and organized Front Desk Administrative Assistant to serve as the first point of contact for clients while supporting daily office operations. This role is essential in maintaining a professional, efficient, and welcoming environment.

Key Responsibilities
Front Desk Management

• Greet clients and visitors in a professional manner
  

• Provide and collect required paperwork
  

• Process client payments

Telephone Operations

• Answer and route incoming calls to appropriate staff

Mail Handling

• Retrieve, sort, and distribute incoming mail daily
  

• Manage outgoing mail and packages (Post Office/FedEx)

Filing & Documentation

• Perform conflict checks
  

• Assist with opening new client files
  

• Distribute new client information internally
  

• Provide general administrative support (copying, filing, etc.)

Billing Coordination

• Input time into billing software
  

• Generate monthly invoices
  

• Send billing to clients

Office & Supply Management

• Monitor and order office supplies as needed

Conference Room Coordination

• Manage scheduling for conference rooms
  

• Prepare rooms for meetings, including refreshments
  

• Coordinate with staff to resolve scheduling conflicts

Miscellaneous Duties

• Monitor printers/copiers and coordinate maintenance or repairs
  

• Run occasional errands (e.g., document delivery)

Qualifications

• Strong interpersonal and communication skills
  

• Highly organized with strong attention to detail
  

• Proficient in Microsoft Office (Outlook, Word)
  

• Ability to multitask in a fast-paced environment
  

• Prior receptionist or administrative experience preferred (not required)
  

• Willingness to learn billing software (training provided)

How to Apply
Please submit your resume to chrc511@kellyservices.com
 

10178004