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Executive Assistant to CEO
Glastonbury, CT, US
Office
Bachelors Degree
Full Time, Temp to Hire
$56.25/hr
Experienced (Non-Manager)
On-site
Manufacturing - Other
First Shift (Day)
Glastonbury, CT, US
$56.25/hr
Experienced (Non-Manager)
Full Time, Temp to Hire
Manufacturing - Other
On-site
Office
Bachelors Degree
First Shift (Day)
Job details
Executive Assistant to the CEO
Location: Glastonbury, CT (In-Office)
Hourly Pay: $56.25/hr
Employment Type: Contract to Hire
About the Opportunity
We are seeking an experienced, polished, and highly proactive Executive Assistant to support our President/CEO in a fast-paced, dynamic business environment. This is a high-visibility role that requires exceptional organizational skills, sound judgment, professionalism, and the ability to anticipate needs before they arise.
The ideal candidate is a strategic partner who thrives on managing complex schedules, coordinating executive-level meetings and travel, handling confidential information with discretion, and ensuring seamless day-to-day operations for a senior executive.
If you are a resourceful problem-solver who enjoys working independently, managing competing priorities, and supporting executive leadership at the highest level, we would love to hear from you.
Key Responsibilities
Executive Calendar Management
- Manage and prioritize a complex and ever-changing executive calendar.
- Coordinate meetings, appointments, leadership discussions, and business commitments.
- Anticipate scheduling conflicts and proactively resolve challenges.
Travel Coordination
- Arrange domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
- Coordinate passport, visa, and travel documentation requirements.
- Manage travel logistics and last-minute changes with efficiency and professionalism.
Executive Support
- Serve as a trusted liaison between the President and internal/external stakeholders.
- Draft, edit, and proofread executive communications, correspondence, presentations, and reports.
- Prepare meeting materials, agendas, and follow-up action items.
- Maintain confidentiality while handling sensitive business information.
Expense Management
- Prepare and submit expense reports through Concur.
- Track and reconcile expenses accurately and efficiently.
Meeting & Event Planning
- Coordinate executive meetings, leadership events, off-site meetings, and special company functions.
- Manage logistics including scheduling, catering, meeting space preparation, and presentation materials.
- Support executive and corporate event planning initiatives.
Special Projects
- Assist with strategic projects and administrative initiatives.
- Coordinate executive gifting and special recognition programs.
- Provide additional executive and occasional personal support as needed.
Qualifications
Required
- 10+ years of Executive Assistant experience supporting C-suite executives, Presidents, or senior leadership.
- Proven success managing complex calendars and high-volume scheduling.
- Experience coordinating domestic and international travel.
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience using Concur expense management software.
- Exceptional written and verbal communication skills.
- Strong organizational, multitasking, and prioritization abilities.
- Ability to maintain strict confidentiality and exercise sound judgment.
Preferred
- Bachelor’s degree or equivalent professional experience.
- Experience supporting executive leadership within a corporate environment.
- Event planning and meeting coordination experience.
What Makes You Successful
- Professional executive presence and polished communication style.
- Strong attention to detail and commitment to excellence.
- Highly organized with the ability to manage multiple priorities.
- Resourceful, adaptable, and solutions-oriented.
- Self-motivated with a proactive approach to executive support.
- Positive attitude and willingness to take ownership of responsibilities large and small.
- Ability to build strong relationships across all levels of an organization.
Why Join Us?
This is an opportunity to become a trusted partner to senior leadership and make a meaningful impact within a growing organization. You’ll work closely with executive leadership, contribute to important business initiatives, and play a critical role in ensuring organizational success.
If you’re an experienced Executive Assistant who excels in a fast-paced environment and enjoys supporting executive leaders at the highest level, we encourage you to apply.
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