Position: Supply Chain Administrator
Department: Supply Chain Operations
Weekly Schedule: Monday–Friday, 7 am–4 pm (1-hour lunch break)
Salary Range: $24.75–$26.25/hr

Key Focus Areas
PIV Fleet Management & Supply Chain Operations Administration

Primary Responsibilities
1. Process Observation & Documentation

• Shadow key functional staff daily to observe, document, and detail business processes, ERP/software transactions, and standard work practices.
  

• Develop formal, site-specific work instructions, including annotated screenshots and step-by-step procedures.

2. Data Entry & Record Maintenance

• Enter and maintain ERP/database information for inventory, stock status, and training records, under moderate supervision.
  

• Retrieve and analyze data to answer inquiries concerning inventory, customer orders, and operational metrics.

3. System Administration & SOP Development

• Administer forklift telemetry software (IQ360) and SharePoint repositories.
  

• Create and maintain SOPs for system use, data integrity, and governance.

4. Administrative & Reporting Support

• Prepare reports, presentations, and support team training on documented processes.
  

• Manual tracking and reporting of vacation/sick time.

5. Transactional Support

• Execute recurring ERP and software transactions post-proficiency for supply chain operations.

6. Physical Inventory Support

• Participate in the annual physical inventory (October 8–9, 2026) including prep, active counting, reconciliation, and documentation.

7. PIV Fleet & Operational Support

• Manage the site’s PIV fleet (forklift, tugger, walking stacker) and support improvement initiatives, tugger projects, JSAs, and Train the Trainer activities.
  

• Administer collision avoidance telemetry (Litumn).

8. Health, Safety, & Environmental (HSE) Compliance

• Halt work and report major hazards/injuries immediately.
  

• Comply with HSE standards and regulations, use appropriate PPE, and engage in HSE training.
  

• Actively correct hazards and promote a safe workplace.

9. Quality & Delivery Execution

• Follow all standard work, process documentation, and quality procedures.
  

• Perform quality checks, control non-conforming material, and ensure proper storage/handling of goods.
  

• Operate manual/automated equipment to pick, pack, and ship per customer requirements.

10. Teamwork & Continuous Improvement

• Communicate effectively with teams and support staff.
  

• Participate in training, Gemba walks, 5S, operational audits, and ways to enhance quality/safety/material flow.
  

• Maintain clean workspaces and perform operator maintenance.

Recommended Skills & Qualifications
Core Skills

• Strong process documentation and SOP writing skills
  

• Experience with ERP systems (Oracle, SAP, etc.), Excel, Word, PowerPoint
  

• Skilled in data entry, inventory records, and transaction accuracy
  

• Working knowledge of document management platforms (SharePoint)
  

• Quick learner with operational software (forklift telemetry, collision avoidance platforms)

Analytical & Organizational Skills

• High attention to detail and organizational discipline
  

• Ability to manage multiple tasks/deadlines accurately
  

• Basic reporting and data analysis capabilities

Communication & Collaboration

• Strong written and verbal communication skills
  

• Effective trainer; able to transfer knowledge cross-functionally
  

• Works well with diverse teams and operators

Preferred Background

• Manufacturing/supply chain/warehouse/operations experience
  

• Familiarity with inventory control, physical inventory, compliance-driven documentation
  

• Exposure to continuous improvement, standardized work, or audit-supported processes (SOX familiarity a plus)

Other Duties:

• Investigation, documentation, and interviews for NH & PSIF incidents
  

• Floor presence to actively correct unsafe behaviors
  

• Works with skilled trades/support staff to maintain equipment
  

• Remains flexible and performs miscellaneous duties to meet business goals

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