Job Title: Administrative Assistant – Facilities & Administrative Coordinator
Location: Greenville, SC
Pay Rate: $26.50/hour

Position Summary:
We are seeking an experienced Facilities & Administrative Coordinator to support day-to-day building operations, provide executive-level administrative support, and ensure exceptional workplace services. This role acts as the central coordination point for building issues, conference rooms, auditorium reservations, and employee seating. The coordinator will work closely with Facilities, IT, Security, and other support teams to ensure all requests are addressed and resolved efficiently.

Primary Responsibilities

Building Operations & Facilities Coordination

• Serve as primary point of contact for routine building-related requests and concerns.
  

• Identify, document, and route issues to appropriate teams; follow up through resolution.
  

• Conduct routine walkthroughs of shared spaces to identify operational or maintenance needs.
  

• Maintain issue logs, service requests, and building-related communications.

Conference Room & Auditorium Coordination

• Manage reservations, scheduling conflicts, and space utilization.
  

• Maintain reservation records and communicate booking procedures.
  

• Coordinate with IT/AV and Facilities for equipment, room readiness, and special requirements.
  

• Support logistics for meetings and events; coordinate (not perform) room setups.

Seating & Workspace Coordination

• Maintain seating assignments, floor plans, and occupancy records.
  

• Coordinate employee moves and workspace changes with relevant departments.
  

• Support office reconfiguration projects.

General Administrative Coordination

• Maintain spreadsheets, logs, documentation, and reports.
  

• Coordinate operational communications and administrative projects.
  

• Recommend improvements to processes and tracking.

Executive Administrative Support

• Manage calendar appointments and meeting invitations.
  

• Arrange business travel and related logistics.
  

• Assist with expense reporting, meeting materials, and other assignments.
  

• Handle sensitive information with discretion and professionalism.

Required Qualifications

• Minimum 5 years’ experience in administrative support, office operations, facilities coordination, or related fields.
  

• Strong organizational, prioritization, and customer service skills.
  

• Proficiency with Outlook, Excel, Word, PowerPoint, and Teams.
  

• Excellent professional written and verbal communication skills.
  

• Ability to independently manage requests and competing priorities.
  

• Associate degree or higher required.

Preferred Qualifications

• Experience in a corporate or large workplace environment.
  

• Experience with conference room systems, auditorium management, employee seating, or office moves.
  

• Prior support experience with senior-level leadership.

Performance & Reporting Expectations

• Provide concise weekly updates on facilities requests, room/auditorium issues, seating changes, completed work, and outstanding actions.
  

• Maintain accurate tracking records and communicate status proactively.
  

• Follow procedures and escalate as required.
  

• Report to designated administrative supervisor; coordinate executive support with Executive Director.

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