Kelly’s customer, a global leader in fleet management, located in downtown Toronto, Ontario, are looking for an experienced Executive Assistant to join their team on a temporary basis with potential to go permanent.

RESPONSIBILITIES:
Executive Office Management

• Provide a bridge for smooth communication between the CEO and team, demonstrating leadership to maintain credibility, trust, and support.
  

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure best use of CEO’s time.
  

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead, including assisting with special projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; making travel arrangements; and completing expense reports.
  

• Effective organization of calendar, materials, meeting preparation and follow-up actions, decisions, and resolutions
  

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  

• Works from assigned office location 6 days a week to ensure adequate in-office coverage and support, and collaboration across EA peers.
  

• Professional representation of Office of CEO/EXE – in-person, over email, Teams etc.

Team Effectiveness

• Provide support to CEO’s direct reports as appropriate based on priorities and capacity including calendar management, travel arrangements, and expense reporting.
  

• Planning and coordination of work across the team and organization as needed; play a key role in the coordination of efforts both within and outside the department.
  

• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  

• Anticipate the needs of others in order to ensure their seamless and positive experience.
  

• Effectively resolve conflicts and escalate professionally and in timely manner.

Office and Special Event Support

• Actively participate as leader of broader Executive Assistant cohort, sharing best practices and learnings.
  

• Collaborate with Executive Assistants across EXE and Administrative Assistants across the broader organization for scheduling and event coordination to ensure appropriate leadership coverage, and proactively resolve when calendar conflicts arise.
  

• Coordinate backup support to Executive Assistant cohort as required to cover vacation, special events, or leaves of absence.
  

• Provide event management support as requested.
  

• Provide hospitality to all office guests and help to create a welcoming work environment.

REQUIREMENTS:

• High School education or equivalent; Bachelor’s Degree preferred. 
  

• 10+ years’ experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure 
  

• Strong written, verbal, and interpersonal communication skills, with the ability to exercise diplomacy and influence in challenging situations
  

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  

• Robust interpersonal skills with evidence of teamwork and collaboration
  

• Emotional maturity
  

• Highly resourceful team-player, with the ability to also be extremely effective independently
  

• Proven ability to handle confidential information with discretion
  

• Deep experience with Microsoft platform, expense reporting software, and on-line tools such as Concur, Workday, etc.

PERKS:

• Work for a dynamic, high performing Canadian organization.
  

• Temporary position with potential to go permanent.
  

• Work Monday to Friday 8am – 5pm.
  

• $44.00 - $45.00 per hour pay range, plus 4% vacation pay paid weekly.

Why Kelly®?
As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®
At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.
Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Looking for more? Sign up for our Career Tips Newsletter to receive helpful tips and tricks monthly, connect with us on Facebook, LinkedIn& Twitter, or visit kellyservices.ca.

Kelly Services (Canada) Ltd., is committed to providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

9371531