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Executive Administrative Assistant
Irvine, CA, US
Office
High School or equivalent
Full Time, Temporary
$35.00
Experienced (Non-Manager)
On-site
Manufacturing - Other
First Shift (Day)
Irvine, CA, US
$35.00
Experienced (Non-Manager)
Full Time, Temporary
Manufacturing - Other
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Executive Administrative Assistant – Make a Difference Every Day!
Location: Irvine, CA (On-site, with flexibility potential after onboarding)
Compensation: $35/hour
About the Opportunity
Ready to take your administrative expertise to the next level? Kelly, in proud partnership with Johnson & Johnson, is searching for a dynamic Executive Administrative Assistant to support the innovative leadership team at our cutting-edge Irvine R&D facility. This is your chance to work shoulder-to-shoulder with top industry leaders, drive impactful projects, and shape new standards for efficiency and collaboration!
What You’ll Do:
- Be the Power Behind the Scenes: Skillfully manage complex calendars for multiple executives, orchestrating meetings and events spanning the globe.
- Travel Like a Pro: Coordinate seamless domestic and international travel, master expense reporting using Concur, and ensure hassle-free reimbursements.
- Become the Go-To Connector: Serve as the primary administrative point-of-contact, championing collaboration with other admins and cross-functional teams.
- Own Your Day: Prioritize, pivot, and deliver—often independently and with minimal guidance.
- Handle Confidential Matters: Demonstrate professionalism and discretion in managing sensitive information.
- Support Every Step: Deliver first-class logistics for on-site events and team activities at our state-of-the-art Irvine campus.
- Welcome New Talent: Play a vital role in onboarding and integrating new team members.
What We’re Looking For:
- High school diploma, GED, or equivalent
- 3+ years supporting executive-level leaders (Director, VP, or above)
- Master multitasker with excellent organizational and interpersonal skills—capable of building relationships at all levels
- Tech-savvy: Advanced in Microsoft Outlook & Teams, plus strong experience with Concur (or similar travel/expense platforms)
- Anticipate needs, act with urgency, and thrive in a fast-paced, high-impact setting
- Strong organizational awareness and adaptability
- Willingness to be on-site in Irvine full-time initially (with flexible options down the road)
Ready to Join Us?
If you’re a proactive, driven administrative professional who loves to “hit the ground running,” we want to hear from you! Submit your resume and a brief cover letter showcasing your unique experience and what makes you the perfect fit for our team.
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