English
French
Spanish
Administrative Assistant
Wilmington, DE, US
Office
High School or equivalent
Full Time, Temporary
$25-29 HR
Experienced (Non-Manager)
On-site
Chemicals/Petro-Chemicals
First Shift (Day)
Wilmington, DE, US
$25-29 HR
Experienced (Non-Manager)
Full Time, Temporary
Chemicals/Petro-Chemicals
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Job Title: Administrative Assistant II
Primary Location: Wilmington, DE 19805
12-month contract – Onsite role
Monday – Friday – 8:30 am to 5 pm
Pay range: $25-29/hr.
Job description:
Client is seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of the Tedlar business team. This role is integral to keeping our commercial, marketing, and operational functions running smoothly. The ideal candidate is detail-oriented, resourceful, and comfortable working across multiple functional areas in a fast-paced corporate environment.
Procurement & Financial Administration
Manage purchase orders, coordinate invoice processing, support budget tracking, and assist with expense reporting in partnership with internal finance and accounts payable teams.
Vendor & Contract Management
Maintain vendor records, support compliance tracking, and assist with the coordination of contract documentation and renewals.
Office & Facilities Management
Oversee office supply inventory, coordinate with building management on facility needs, and manage meeting room bookings including AV and catering arrangements.
Meetings, Events & Travel Coordination
Support the planning and logistics of internal and external meetings, customer visits, trade shows, and team events, including travel coordination and customer entertainment arrangements.
Logistics, Shipping & Inventory
Coordinate product sample shipments, manage orders for printed materials and promotional items, and maintain marketing and swag inventory.
HR, Recruiting & Onboarding Support
Support new employee onboarding logistics, assist with interview scheduling and recruitment coordination, and maintain employee directories and organizational charts.
- Associate’s or Bachelor’s degree, or equivalent professional work experience
- 2+ years of administrative, office coordination, or operations support experience in a corporate environment
- Demonstrated experience working with SAP for purchase order creation, invoice processing, or financial tracking
- Proficiency in Microsoft SharePoint for document management, team site maintenance, and internal resource organization
- Hands-on experience with vendor management and payment systems
- Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience with CRM platforms such as Salesforce is a plus
- Organizational Excellence — Ability to manage multiple concurrent priorities with a high degree of accuracy and attention to detail
- Financial Acumen — Comfortable handling budget tracking, invoice coordination, and procurement workflows
- Systems Proficiency — Quick to learn and navigate internal enterprise systems and digital tools
- Communication — Strong written and verbal communication skills; able to interface professionally with internal stakeholders, vendors, and customers
- Discretion & Professionalism — Able to handle sensitive business and personnel information with confidentiality
- Problem-Solving — Self-starter who can identify gaps and take initiative to resolve issues independently
- Cross-Functional Collaboration — Comfortable working across teams including Marketing, Finance, HR, Sales, and Operations
If you feel this role interests you, feel free to apply or refer someone who would be a good fit.
10201761
I want more jobs like this in my inbox.
Similar Jobs
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.