Scheduling & Payroll Coordinator (Union Operations)
Location: Modesto, CA
Shift/Schedule: 4PM – 4AM 12-hour shift working 3 and 4 days every other week.

Position Overview:
Join our operations team as a Scheduling & Payroll Coordinator! In this role, you’ll execute workforce scheduling for union employees, manage call-offs and backfill vacancies, and ensure accurate timekeeping and payroll for one or more operational sites. You’ll help maintain business continuity, support compliance with the collective bargaining agreement, and interact with HR, managers, and employees.

Key Responsibilities:

• Schedule union employees, ensuring qualified staff are assigned to meet business needs
  

• Manage call-offs, backfill vacancies, and process daily lay-offs and overtime scheduling in accordance with CBA
  

• Track and report on job assignments, employee attendance, and shift crewing totals
  

• Approve and monitor vacation and time-off requests
  

• Prepare and validate payroll data in ADP, including timecards, pay codes, and shift assignments
  

• Respond to employee payroll inquiries, resolve discrepancies, and process corrections
  

• Support onboarding, training, and timekeeping for new team members
  

• Maintain compliance with company policies and CBA; collaborate with HR and labor relations
  

• Occasionally travel to company sites for onboarding, training, and meetings

Qualifications:
Minimum Requirements:

• Associate degree plus 1 year of relevant HR, payroll, or scheduling experience
  OR
  High school diploma/equivalent plus 3 years in HR, payroll, or scheduling/operations experience
  

• Skilled with MS Word, Excel, PowerPoint (intermediate level)
  

• Ability to handle sensitive/confidential information
  

• Excellent communication and organizational skills
  

• Must be 18 years or older; occasional travel required (up to 5%)

Preferred Qualifications:

• Bachelor’s degree and additional experience with ADP or Kronos
  

• Strong knowledge of HR concepts and CBA compliance
  

• Experience generating reports or addressing payroll issues
  

• Ability to analyze scheduling and attendance data

Physical Demands/Work Environment:
This position requires frequent sitting, handling documents, and speaking with staff. Occasional standing, walking, or reaching may be required. The role operates in a typical office environment.

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