Join Kelly® as an Administrative Coordinator III supporting the Project Turnover team in Beaumont, TX! In this role, you’ll be the backbone for documentation, coordination, and communication helping to ensure a smooth and efficient system turnover to Operations. You’ll be based onsite in a TWIC-required area, working alongside Operations and project personnel.

Job Title: Administrative Coordinator III – Project Turnover
Location: Beaumont, TX (Onsite – TWIC Required Area)
Pay Rate: $35–$40 per hour
Work Schedule: Monday – Friday, 8-hour days
Duration: Through August 2027
Department: Operations / Project Turnover
 

Responsibilities
Administrative Support:

• Organize and maintain turnover documentation and records.
  

• Assist in preparing mechanical completion walkdown packages, drawings, and completion records.
  

• Manage SharePoint sites, turnover dashboards, and distribution lists.
  

• Prepare correspondence, reports, meeting notes, and spreadsheets.
  

• Support onboarding/offboarding for turnover personnel.
  

• Coordinate office logistics and interface with site facilities.

Documentation & Tracking:

• Maintain turnover logs, databases, and shared documentation systems.
  

• Record meeting notes during team meetings.
  

• Track action items and status updates.
  

• Aid in maintaining punch lists and status reports.

Scheduling & Coordination:

• Schedule meetings, reviews, and coordination sessions.
  

• Manage attendance, agendas, and action items for meetings.
  

• Assist calendar management for turnover leads.
  

• Coordinate training and badging requirements with site security.
  

• Distribute meeting materials and communications.

Communication & Interface:

• Support communication between turnover and other departments (Operations, Maintenance, Engineering).
  

• Distribute reports, updates, and documentation.
  

• Ensure consistent and timely information sharing.

General Administrative Support:

• Provide everyday support to turnover leadership and team.
  

• Maintain confidentiality and professionalism.
  

• Support logistics for meetings, document prep, and turnover activities.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
  

• 3–5 years of administrative experience (industrial, construction, or operations preferred).
  

• Experience with project teams, turnover processes, or document control a plus.
  

• Strong Microsoft Office skills (Outlook, Excel, Teams, OneNote).
  

• SharePoint/document management experience preferred.
  

• Excellent organizational and time management skills.
  

• Reliable multi-tasking and administrative support abilities.
  

• Strong written and verbal communication skills.
  

• Ability to obtain and maintain TWIC credentials.

Core Competencies

• Organizational and documentation skills
  

• Attention to detail and accuracy
  

• Dependable administrative support
  

• Clear communication and team coordination
  

• Ability to support structured processes

Physical & Work Environment

• Onsite presence required in a TWIC-controlled operational/project environment.
  

• Work in both office and field-adjacent settings in support of turnover activities.

Ready to support a major project in Beaumont, TX? Apply today with Kelly® and help drive project success!
 

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