Administrative

Administrative


Job ID: 10234751

San Mateo, CA, US

Office

Bachelors Degree

Full Time, Temp to Hire

50.00

Experienced (Non-Manager)

Remote

Biotechnology/Pharmaceuticals

First Shift (Day)

San Mateo, CA, US

50.00

Experienced (Non-Manager)

Full Time, Temp to Hire

Biotechnology/Pharmaceuticals

Remote

Office

Bachelors Degree

First Shift (Day)

Job details

 

Position Summary
We are seeking a highly skilled Executive Assistant to provide high-level administrative support to our senior executives in a fast-paced biotech environment. The ideal candidate thrives in dynamic settings, demonstrates professionalism and discretion, and excels at managing multiple priorities while supporting cross-functional teams.
Key Responsibilities

  • Proactively manage executive calendars, schedule meetings, and coordinate both domestic and international travel

  • Prepare agendas, presentations, and correspondence for executive meetings and communications

  • Organize meetings, events, and ensure timely follow-ups

  • Process expense reports, coordinate with vendors, and complete various administrative tasks

  • Maintain accurate records and assist with new employee onboarding

  • Support communication and coordination among Commercial, R&D, HR, and Finance teams

  • Handle confidential information with utmost professionalism

Qualifications

  • Bachelor’s degree preferred, or equivalent experience

  • Minimum of 5 years providing support to senior executives, ideally within biotech, pharma, or a related industry

  • Exceptional organizational, communication, and multitasking abilities

  • Strong attention to detail and ability to work independently

  • Proficiency in Microsoft Office and collaboration tools such as Teams and Zoom

Preferred

  • Experience working with global teams and across multiple time zones

Details

  • Schedule: Monday–Friday

  • Pay rate: Starting at $50/hour

10234751

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