Talent Acquisition Coordinator / Recruiting Coordinator
Duluth, MN
Contract | 6–9+ Months
$25–$30/hour, based on experience
Monday–Friday | 8:00 AM – 5:00 PM
We get it—job searching takes time and attention. At Kelly®, we’re here to make it easier. We’re seeking a Talent Acquisition Coordinator to support a premier client in Duluth, MN.
This role is ideal for a highly organized, polished professional who enjoys coordinating schedules, interacting with candidates and business leaders, and ensuring a seamless hiring experience. While recruiting experience is helpful, this position is focused more on coordination, scheduling, candidate support, and talent operations rather than full-cycle recruiting.
The assignment begins as a temporary role (6–9+ months) with potential to extend based on business needs.
If you’re someone who thrives in a fast-paced environment, enjoys working with people, and takes pride in providing exceptional customer service and administrative support, this could be a great fit.
Schedule & Work Environment

• Monday through Friday, 8:00 AM – 5:00 PM
  

• 100% onsite in Duluth, MN
  

• Professional business casual environment

What You’ll Do
Interview Coordination & Scheduling

• Coordinate phone, virtual, and onsite interviews across multiple departments
  

• Manage complex scheduling logistics involving candidates, hiring managers, and business leaders
  

• Send interview confirmations, meeting invitations, and candidate communications
  

• Assist with arranging candidate travel and accommodations when needed
  

• Ensure a professional and positive interview experience for all participants

Candidate Experience & Communication

• Serve as a primary point of contact for candidates throughout the hiring process
  

• Provide timely updates, next steps, and scheduling information
  

• Welcome and host candidates during onsite interviews
  

• Support hiring managers and interview teams with communication and coordination
  

• Deliver a high-touch, customer-focused candidate experience

Talent Acquisition Support

• Assist with job postings and applicant tracking system updates
  

• Review incoming applications and support candidate pipeline management
  

• Partner with recruiters and hiring managers to keep hiring activities moving efficiently
  

• Support recruiting events, career fairs, and talent acquisition initiatives as needed

Pre-Employment & Onboarding Support

• Coordinate background checks, drug screenings, and other pre-employment requirements
  

• Assist with onboarding activities and new hire logistics
  

• Support I-9 processing and onboarding documentation
  

• Help ensure compliance and accuracy throughout the hiring process

Administrative & Operational Support

• Maintain accurate records within recruiting and HR systems, including iCIMS and UKG
  

• Track interview activity, hiring progress, and recruiting metrics
  

• Assist with reporting, documentation, and audit preparation
  

• Process invoices and support vendor-related activities as needed
  

• Provide general administrative support to the Talent Acquisition and HR teams

What You’ll Bring

• 1–3+ years of experience in recruiting coordination, scheduling, administrative support, customer service, HR support, or a related field
  

• Exceptional organizational skills and attention to detail
  

• Strong communication skills with the ability to interact professionally with candidates, executives, and business leaders
  

• Experience managing calendars, scheduling meetings, and coordinating multiple priorities
  

• Professional presence and customer-service mindset
  

• Experience with ATS, HRIS, or scheduling systems preferred
  

• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
  

• Ability to work independently while managing multiple tasks in a fast-paced environment

Preferred Backgrounds
Candidates may come from a variety of professional backgrounds, including:

• Recruiting Coordinator
  

• Talent Acquisition Coordinator
  

• HR Coordinator
  

• Administrative Coordinator
  

• Executive Assistant
  

• Scheduling Coordinator
  

• Project Coordinator
  

• Customer Success Coordinator
  

• Office Manager
  

• Human Resources Assistant

Why You’ll Love This Role

• Opportunity to support hiring initiatives without carrying a full recruiting desk
  

• Significant interaction with candidates and business leaders
  

• Collaborative, team-oriented environment
  

• Exposure to talent acquisition, HR operations, and onboarding processes
  

• Opportunity to build valuable recruiting and HR experience
  

• Potential pathway to longer-term opportunities

Also Known As (for Search Visibility)
Recruiting Coordinator • Talent Acquisition Coordinator • Interview Coordinator • Scheduling Coordinator • HR Coordinator • Administrative Coordinator • Human Resources Assistant • Recruiting Assistant • Talent Operations Coordinator • People Operations Coordinator
 

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