Clinical Franchise Project Coordinator

Kelly Science and Clinical FSP is currently seeking a Clinical Franchise Project Coordinator in Irvine, CA with one of our clients. This person will join our Kelly FSP (Functional Service Provider) division, a managed solution provider and business unit of Kelly Services, Inc.  As a Kelly FSP employee you will be eligible for Medical, Dental, Vision, 401K and a variety of other benefits to choose from. You will also be eligible for paid time off, including holiday, vacation, and sick/personal time.

Summary:
We are seeking a highly organized and proactive Clinical Franchise Project Coordinator to support a Clinical Research Franchise team. This individual will play a critical role in supporting clinical research operations by coordinating documentation, managing administrative processes, facilitating cross-functional communication, and ensuring the smooth execution of franchise activities.
This is an excellent opportunity for someone looking to build a long-term career within clinical research. The position offers significant exposure across the organization and has historically served as a pathway to broader opportunities within the team. We are looking for someone who is eager to learn, adaptable, collaborative, and committed to growing with the organization.

Key Responsibilities:

• Provide documentation support for clinical project teams, including formatting, tracking, finalizing, and maintaining protocols, literature reviews, study documents, and other project-related materials.
  

• Coordinate administrative activities for the Clinical Research Franchise, including:

Training coordination
Records management
Contract requests and due diligence documentation

• Scheduling and supporting recurring team meetings
  

• Process and organize purchase orders and invoice requests through the accounts payable systems.
  

• Assemble, distribute, maintain, and archive critical study and project documentation.
  

• Provide support for internal systems and databases, including electronic filing systems, Clinical Trial Management Systems (CTMS), reporting tools, and other clinical research platforms.
  

• Coordinate logistics and scheduling for investigator meetings, advisory boards, and expert panel meetings.
  

• Collaborate with internal cross-functional partners and external vendors, including Contract Research Organizations (CROs), Core Laboratories, consultants, and other service providers to support clinical program objectives.
  

• Participate in study team meetings, project updates, and cross-functional discussions as appropriate.
  

• Contribute to departmental process improvement initiatives to enhance operational efficiency.
  

• Communicate business issues, risks, opportunities, and project updates to leadership as appropriate.
  

• Provide additional project and operational support as needed to ensure team success.

Qualifications:

• Bachelor’s degree preferred or equivalent combination of education and relevant experience.
  

• Experience supporting clinical research, healthcare, life sciences, pharmaceutical, or medical device environments preferred.
  

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  

• Excellent written and verbal communication skills.
  

• Detail-oriented with strong documentation and record management skills.
  

• Proficiency with Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint.
  

• Experience with CTMS, electronic document management systems, or other clinical systems is a plus.
  

• Ability to work independently while collaborating effectively with cross-functional teams.

Ideal Candidate:
The successful candidate is someone who enjoys supporting a team, takes initiative, and embraces opportunities to learn new skills. Collaboration is essential, and everyone contributes wherever needed. This role is intentionally broad because priorities evolve with the needs of the business. We are looking for someone who is flexible, positive, and willing to step in and help beyond their defined responsibilities when needed.
This position has consistently served as a developmental opportunity, with previous team members advancing into other positions with broader responsibilities. While career growth is encouraged, the team is seeking someone interested in making a meaningful, long-term contribution rather than viewing the role solely as a short-term stepping stone.

Onsite schedule required:
Monday
Wednesday
Every other Friday
 

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