Kelly has an exciting opportunity for an Administrative Specialist in the Seadrift, Texas area! The Administrative Specialist provides general administrative support to a leader and/or department and exercises discretion and independent judgement in managing flow of work. The role requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Primary Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
  

• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food, drink, and managing the visitor process.
  

• May attend meetings to assist with presenting materials or taking notes. Under limited direction, ensures communications flow properly utilizing knowledge of business function’s organization structure and overall Dow processes.
  

• Takes ownership in their work.
  

• Demonstrates good problem-solving skills.
  

• Capable of prioritizing competing requests successfully and multi-tasking.
  

• Demonstrates comfort and skill when using technology.
  

• Strong organization and time management skills.
  

• Good planning skills and ability to anticipate needed resources.
  

• Able to adapt to change.
  

• Demonstrates good problem-solving skills.
  

• Good team player and a fixer.
  

• Help troubleshooting issues and serve as a point person for questions or guidance.
  

• May act as department focal point with external vendors, service providers, etc.
  

• Arranges domestic and international business travel and prepares travel itinerary.
  

• Books flights, cars, make hotel and restaurant reservations.
  

• Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
  

• Continuous improvement within work processes and systems.
  

• Maintaining and adding documents into SharePoint sites and Teams.
  

• Acts as the technical office equipment focal point to enable daily effectiveness.
  

• Completes expense reports for self and others and submits on behalf of leader and or team.
  

• Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
  

• May act as a workgroup safety warden and communicate safety messages to workgroup.
  

• Participates as an active team member on entire projects and can complete projects independently.
  

• Find ways to improve project team efficiency.
  

• Works with minimal direction to produce quality results.
  

• Overcomes obstacles in order to complete projects.
  

• Independently initiates activities that contribute to the achievement of team goals. Seize opportunities in a responsive manner.
  

• Has a bias for action. Maintains productivity during times of change.
  

• Builds appropriate rapport and effective relationships within Dow.
  

• Understands and responds to others’ concerns.
  

• Able to compile diverse opinions to help resolve issues.
  

• Targets written and verbal communications to difference audiences clearly and concisely.
  

• Alerts others who are affected by his her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
  

• Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department.
  

• Relates project work with department business objectives or strategy.
  

• Makes good decisions beyond specific area of expertise.
  

• Sets high standards of personal excellence and models these behaviors in work habits.
  

• Works to motivate and encourage others.
  

• Works independently with the software IT tools.
  

• Teachers and coach’s others how to use standard office equipment and software systems.
  

• Maintains documents and records in accordance with company guidelines.
  

• Utilizes information integrity principles to properly classify, store and protect confidential technical information.
  

• Identifies customer client co-worker needs and responds to semi-routine requests.
  

• Understands and utilizes integration of different business functional systems.
  

• Assist Quality Specialists with administrative and coordination tasks

Qualifications

• High School Diploma or GED (no specific degree required)
  

• Mid-level administrative experience (approximately 3–5 years)
  

• Strong organizational and time management skills
  

• Ability to prioritize and manage multiple tasks
  

• Comfortable learning new systems and processes
  

• Strong communication skills
  

• Independent, reliable, and proactive working style

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