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Administrative Assistant I – Loveland OH 45140
Loveland, OH, US
Office
High School or equivalent
Full Time, Temporary
21
Entry Level
On-site
Manufacturing - Other
First Shift (Day)
Loveland, OH, US
21
Entry Level
Full Time, Temporary
Manufacturing - Other
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Administrative Assistant I
Location: Loveland, OH 45140 (On-site)
Pay Rate: $21.00 – $23.00/hour
Schedule: Monday – Friday, 7:30 AM – 4:00 PM (40 hours/week)
Employment Type: Full-Time Contract
Position Overview
We are seeking an organized, detail-oriented Administrative Assistant I to join our plant office team in Loveland, OH. In this role, you will be the backbone of daily office operations, supporting plant leadership, cross-functional staff, and visitors while keeping communications, records, and supply workflows running seamlessly.
Key Responsibilities
- Communication & Coordination: Manage phone calls, email correspondence, and MS Teams communications; greet and assist on-site visitors in a professional manner.
- Scheduling & Calendaring: Coordinate and schedule internal meetings, team appointments, and plant visits.
- Reporting & Documentation: Assist in compiling, generating, and distributing local administrative and operational reports.
- General Office Support: Execute daily clerical tasks including filing, typing, document duplication, data entry, and mail distribution.
- Inventory & Purchasing: Monitor office and plant supply levels, anticipate reorder needs, place orders, and verify incoming shipments.
- Cross-Functional Back-Up: Provide coverage and support for the Customer Service Representative during peak volumes or absences.
- Process Improvement: Identify opportunities to streamline administrative workflows to enhance plant office efficiency.
- Special Projects: Assist the Plant Manager with ad-hoc projects and maintain strict confidentiality regarding all proprietary and personnel information.
Qualifications
- Education: High School Diploma or GED required.
- Experience: Minimum 1 year of progressive administrative or clerical office experience.
- Technical Proficiency: Solid proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
- Communication: Strong verbal and written communication skills across all organizational levels.
- Key Strengths: High attention to detail, adaptability, sound judgment with confidential data, and strong organizational/time management skills.
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