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HR Coordinator
Alameda, CA, US
Office
High School or equivalent
Full Time, Temporary
$52
Experienced (Non-Manager)
On-site
Biotechnology/Pharmaceuticals
First Shift (Day)
Alameda, CA, US
$52
Experienced (Non-Manager)
Full Time, Temporary
Biotechnology/Pharmaceuticals
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Recruiting Coordinator
Pay rate: $52/hour
Duration: 12 months
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Location: Alameda, CA
About the Role
We’re seeking an organized, service-minded Recruiting Coordinator to support a busy Talent Acquisition team. You’ll coordinate high-volume interviews, manage complex calendars, and help create a smooth, welcoming experience for candidates and interview teams. This role also supports recruiting administration, ATS updates, and other Talent Acquisition activities.
What You’ll Do
- Coordinate complex, high-volume interview schedules across multiple calendars and stakeholders.
- Manage interview logistics in a fast-paced environment, including virtual and onsite arrangements.
- Welcome and check in onsite candidates, escort them as needed, and coordinate details such as interview-room setup and lunches.
- Arrange candidate travel and process expense reimbursements as needed.
- Support recruiters and hiring managers with administrative and recruiting-related tasks.
- Maintain requisitions and candidate information in the Applicant Tracking System (ATS).
- Conduct reference checks and support background screening processes as needed.
- Assist with recruiting events, meetings, audits, and file-retention compliance.
- Follow company policies and applicable employment requirements.
- Serve as a key point of contact for candidates and help deliver a positive interview experience.
- Take on additional Talent Acquisition responsibilities as the role develops.
Required Qualifications
Candidates must meet one of the following education and experience pathways:
- Bachelor’s degree from an accredited four-year college or university and at least 2 years of related experience, or
- High school diploma or equivalent and at least 6 years of relevant experience.
Additional requirements:
- Experience in recruiting coordination, recruiting support, or a related administrative function.
- Strong interview scheduling and calendar-management experience.
- Ability to manage approximately 20–30 interviews per week and coordinate complex calendars.
- Experience supporting recruiters and hiring managers, including candidate-facing interactions.
- Strong Microsoft Outlook skills; proficiency with Word, Excel, and PowerPoint.
- Excellent organization, attention to detail, communication, and customer-service skills.
- Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced, team-oriented environment.
Preferred Qualifications
- Experience in a high-volume recruiting environment.
- Experience with an ATS. Workday is a plus but is not required; training can be provided.
- Hospitality, concierge, customer service, or other experience focused on welcoming and assisting people.
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