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Administrative Assistant Coordinator
Indianapolis, IN, US
Office
Bachelors Degree
Full Time, Temporary
$35
Experienced (Non-Manager)
On-site
Biotechnology/Pharmaceuticals
First Shift (Day)
Indianapolis, IN, US
$35
Experienced (Non-Manager)
Full Time, Temporary
Biotechnology/Pharmaceuticals
On-site
Office
Bachelors Degree
First Shift (Day)
Job details
Administrative Assistant Coordinator
Schedule: 8am–5pm, Mon–Fri
Location: Indianapolis,IN – 36-month commitment.
Occasional travel (4-6 times/year).
Pay: $35/hr
We are looking for a proactive and independent Administrative Assistant Coordinator to support the Wave Lead and team across multiple US locations. This role is 100% onsite in Indianapolis, with occasional business travel. You will manage executive-level administrative tasks, schedule and coordinate multi-site meetings, plan and book travel, oversee documentation and reporting, and contribute to strategic projects and change management initiatives.
Key Responsibilities
- Provide comprehensive executive support, including travel planning, calendar management, and email drafting/forwarding.
- Organize leadership and team meetings (agendas, documentation, action tracking).
- Support project management activities, including reporting, documentation, and process oversight.
- Contribute to operational excellence, change management, and team cohesion.
- Collaborate with virtual teams and leadership across multiple sites.
Qualifications
- Associate’s or Bachelor’s degree required; Bachelor’s preferred.
- 5-7 years in an administrative or executive support role.
- Strong proficiency with Google Suite and virtual collaboration tools.
- Experience with project management and change management.
- Excellent organizational, communication, and interpersonal skills.
- High integrity, discretion, and ability to manage confidential information.
10450120
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