Job Title: HR Coordinator

Shift & Hours:8 hours (Monday–Friday, 8:00 AM–5:00 PM) 100% Onsite

Location: Austin, TX

Assignment Type: Contract
Pay Rate: 22.00 

Job Description

Job Summary

The Staffing Support professional (Recruiting Coordinator – Scheduling) is a key member of the HR Shared Services team, responsible for providing accurate, timely, and high-quality interview scheduling support. This role focuses exclusively on coordinating interview logistics, including calendar management and interview confirmations, to ensure a seamless experience for candidates and hiring teams.

This position is ideal for a highly organized individual who thrives in a fast-paced, service-oriented environment and values operational precision.

Core Responsibilities

Interview Scheduling (Primary Function)

• Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite interviews, panel interviews, and loop sessions.
  

• Coordinate calendars across multiple time zones, departments, and leadership levels.
  

• Send clear, professional calendar invitations with meeting links, agendas, instructions, and logistical details.
  

• Monitor and respond promptly to scheduling requests throughout the workday.
  

• Support urgent changes, last-minute reschedules, and interviewer substitutions with efficiency and professionalism.

Logistics & Candidate Support

• Reserve conference rooms and ensure readiness for onsite interviews.
  

• Provide candidates with clear directions, arrival instructions, and access information.
  

• Troubleshoot basic technical or access issues to ensure a smooth interview experience.
  

• Maintain strict confidentiality when handling candidate and employee information.

Systems & Documentation

• Maintain accurate scheduling notes and updates in internal systems and Shared Services tracking tools.
  

• Partner closely with recruiters and hiring teams to ensure alignment on interview timing and expectations.
  

• Track scheduling activity to ensure service-level consistency and timely completion.

Required Qualifications

• 1–3 years of experience in high-volume scheduling, administrative coordination, or calendar management.
  

• Strong attention to detail with excellent organizational and time-management skills.
  

• Clear and professional written and verbal communication skills.
  

• Proficiency in Outlook, Microsoft Teams, or similar scheduling platforms.
  

• Ability to work fully onsite Monday–Friday, 8:00 AM–5:00 PM.
  

• Customer-focused mindset with the ability to handle sensitive and confidential information.

Preferred Qualifications

• Experience in HR, recruiting coordination, or a Shared Services environment.
  

• Familiarity with applicant tracking systems (ATS) such as Workday or Eightfold.
  

• Experience supporting fast-paced, high-volume teams across multiple time zones.

Competencies for Success

• Operational Precision: Delivers accurate work in a deadline-driven environment.
  

• Responsiveness: Provides timely communication and quick turnaround on scheduling requests.
  

• Service Excellence: Creates a positive experience for candidates and internal partners.
  

• Adaptability: Manages frequent changes calmly and efficiently.
  

• Collaboration: Works effectively with recruiters and hiring teams.
  

• Confidentiality: Upholds strict privacy and data protection standards.

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