English
French
Spanish
Administrative Budget Assistant
Los Angeles, CA, US
Accounting / Finance
Associate Degree
Full Time, Temporary
$27.70
Experienced (Non-Manager)
On-site
Education
First Shift (Day)
Los Angeles, CA, US
$27.70
Experienced (Non-Manager)
Full Time, Temporary
Education
On-site
Accounting / Finance
Associate Degree
First Shift (Day)
Job details
Administrative Budget Assistant
Location: Los Angeles, CA
Department: Department of Animal Resources
Work arrangement: On-site during training, then hybrid.
Schedule: Monday–Friday, 7:30 a.m.–4:00 p.m., with a one-hour lunch
Pay: $27.70 per hour
Assignment: Temporary, anticipated to run through March 31, 2027
Candidates: Local candidates only
Position Summary
The Department of Animal Resources is seeking a dependable and detail-oriented Administrative Budget Assistant to support departmental financial and administrative operations. In this role, you’ll help process financial transactions, reconcile invoices and vendor statements, support accounts payable and receivable, and maintain accurate records. You’ll also assist with departmental billing and respond to financial inquiries from researchers and other university contacts.
Key Responsibilities
- Support preparation, monitoring, and reconciliation of the department’s billing system for services provided to researchers.
- Process purchase requisitions, invoices, credits, and other financial transactions using Workday and department systems.
- Reconcile vendor statements, investigate discrepancies, and prepare invoices for payment.
- Support accounts payable and accounts receivable activities, ensuring transactions are processed accurately and on time.
- Maintain organized financial records and supporting documentation.
- Assist with audits and respond to internal and external questions about financial transactions.
- Provide administrative support, including document management and correspondence with researchers.
- Perform other related duties as assigned.
Required Qualifications
- Knowledge of accounting principles, financial transactions, accounts payable and receivable, and recordkeeping.
- Experience reconciling invoices or vendor statements, processing payments or credits, and resolving discrepancies.
- Experience using bookkeeping or accounting applications, databases, and spreadsheets.
- Associate’s degree, or an equivalent combination of education and experience.
- Strong attention to detail, organization, and follow-through.
Preferred Qualifications
- Experience with university financial systems, policies, or procedures, ideally in an academic or research setting.
- Experience using Workday or a comparable system to process purchase requisitions, invoices, credits, or other transactions.
- Ability to support research-related financial records and communicate effectively with a range of contacts.
Important Assignment Details
This temporary assignment includes a scheduled unpaid winter recess. The last workday before the recess is December 18, 2026, with an anticipated return on January 4, 2027. No pay will be provided during this period. The hybrid schedule begins after on-site training and may change based on departmental needs. A work laptop will be provided.
10460222
I want more jobs like this in my inbox.
Similar Jobs
With Kelly®, it all adds up.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our financial staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.