Global Portfolio Communications Coordinator – Titusville, NJ

Kelly Services is currently seeking a Global Portfolio Communications Coordinator at one of our Global clients in Titusville, NJ.  This role is a full-time, fully benefited position.  
As a Kelly Services employee you will be eligible for Medical, Dental, 401K and a variety of other benefits to choose from.   You’ll also be eligible for paid time off, including holiday, vacation and sick/personal time.  All Kelly Services employees receive annual performance reviews. 

Title: Global Portfolio Communications Coordinator
Location: Titusville (08560); position may require travel to Raritan and Springhouse
Hours: M-F 1^st shift
Pay: $35 hr and up based on experience; plus benefits and PTO

Job Description: The Global Portfolio Communications Contractor provides complex operational, administrative and project coordination support to the Global Portfolio Communications Team. This includes the team responsible for communications supporting the Research Development, External Innovation, Business Development, Global Commercial Strategy Organization GCSO, and Supply Chain organizations.

General Essential Functions:

• Responsible for day-to-day office activities including complex calendar management, travel arrangements, expense reports e.g. Concur , supporting meeting logistics and vendor coordination, as well as coordinating activities across departments
  

• Maintain and updates R&D Distribution List using Salesforce, Marketing Cloud
  

• Coordinate on-site meeting logistics, including room bookings, AV, logistics and set up
  

• Content creation draft, edit and post articles, newsletters and/or announcements to company Home intranet site as needed
  

• Digital Social Media Management, support editorial calendar scheduling and coordination for executive leader content, monitor engagement and synthesize results and impact Internal communications help drive company-wide announcements, including developing communications cascades, streamlining processes for employee newsletters and key business updates that keep employees informed, engaged aligned.
  

• Support content development and logistics for Town Halls, including being on site in Spring House, PA, Raritan, NJ or New Brunswick, NJ typically 4x a year
  

• Prepare meeting agendas, presentation materials, event and engagement trackers
  

• Maintain Airtable and/or Monday.com and support database management activities, including calendar and project management tools
  

• Manage SharePoint sites ensuring accurate document storage
  

• Support Team financial processes including budget monitoring and tracking of purchase orders
  

• Support in new team member onboarding logistics
  

• Support monthly team meetings, including working closely with Global Head,
  

• Portfolio Communications on agenda and presentation development
  

• Manage and organize files, including confidential and sensitive information, onboarding and departmental documents, and correspondence
  

• Perform highly diverse administrative and project focused duties which involve written and verbal communication on behalf of the high-level employees.
  

• Contribute to optimization projects within the Global Portfolio Communications team, department or organization
  

• Take proactive ownership of assignments from start to finish by anticipating needs, identifying gaps, recommending next steps and moving work forward independently without waiting for detailed direction
  

• Stays up to date on development within their own area of expertise, including professional development and training
  

• Takes an active role in projects, both campus wide or cross-department and/or committees to optimize departmental processes
  

• Participates actively in projects, departmental working groups and/or committees for the optimization of processes

Qualifications:
Education/Experience:

• Bachelor s degree in business administration, Communications, or related field preferred
  

• 5+ years of administrative, project management, or coordination experience required
  

• 5+ years supporting communications, public relations or public affairs required
  

• Experience supporting senior leaders in complex, global or matrixed environments strongly preferred

Core Capabilities:

• The successful candidate will: Demonstrate excellence in managing complex executive schedules and competing priorities
  

• Be highly proficient with enterprise systems e.g., MS Office, Teams, Zoom, Concur, Ariba, SharePoint, Airtable, Monday.com and Copilot
  

• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
  

• Demonstrate initiative and independent ownership

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