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Administrative Assistant I
White Plains, NY, US
Office
High School or equivalent
Full Time, Temporary
26.50
Experienced (Non-Manager)
On-site
Accounting and Auditing Services
First Shift (Day)
White Plains, NY, US
26.50
Experienced (Non-Manager)
Full Time, Temporary
Accounting and Auditing Services
On-site
Office
High School or equivalent
First Shift (Day)
Job details
Location: White Plains, NY — 100% onsite
Schedule: Monday–Friday, 9:00 a.m.–6:00 p.m. This schedule is fixed and not flexible.
We’re seeking a dependable, detail-oriented Administrative Assistant to support the day-to-day operations of our office. The ideal candidate has strong experience in front desk or reception coverage, mail handling, and phone support, and is comfortable working onsite in a fast-paced environment.
Because this position is fully in-office, reliable commuting access to our White Plains office is important.
What you’ll do
- Welcome guests and respond to visitors in person and by phone.
- Answer incoming calls and route them to the appropriate person or department.
- Scan, log, and distribute incoming mail through the email mail system.
- Maintain accurate mail-tracking records to ensure correspondence is accounted for and routed promptly.
- Coordinate with departments and remote employees to support office operations.
- Monitor office supply levels, submit purchase requests, expedite orders, and verify deliveries.
- Assist the Accounting Department with invoice syncing, payment receipt, and collection-related tasks.
- Prepare and mail outgoing packages.
- Support Operations Department projects as needed.
- Contribute to a positive, organized office culture.
What you’ll bring
- Strong interpersonal skills and the ability to communicate professionally with government agencies, clients, and colleagues.
- Discretion and sound judgment when handling sensitive information.
- The ability to work independently, manage pressure, multitask, and prioritize effectively.
- Excellent verbal and written communication and organizational skills.
- Attention to detail, accuracy, and consistency.
- Comfort working in a fast-paced environment.
- Proficiency with Windows-based computers, Microsoft Office, and Adobe PDF tools.
- Relevant administrative experience; a bachelor’s degree is a plus.
Please note: This role requires working onsite in White Plains Monday through Friday, 9:00 a.m.–6:00 p.m. The schedule is not flexible.
Resume not required
10469927
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